Knowledge Center

Explore a comprehensive hub of resources designed to enhance your understanding of Quicker Books. Access guides, tutorials, and insights to make the most of your accounting and bookkeeping software.

1. Introduction

Welcome to the Knowledge Center! This guide provides a step-by-step walkthrough of Quicker Books, your all-in-one accounting and bookkeeping software. Whether you're managing finances, tracking projects, or collaborating with your team, this guide will help you navigate the platform and make the most of its features.


2. Registration Process

To get started, create your account:

  • Go to the registration page.
  • Fill in your business details, email address, and a secure password.
  • Confirm your email through a verification link.
  • Once registered, log in to access your dashboard and begin setup.

3. Admin Login Process

Admins have full control over the software:

  • Log in using your registered email and password.
  • Use two-factor authentication for enhanced security.
  • Access advanced settings to configure the platform according to your business needs.

4. Admin Access and Capabilities

As an admin, you can manage every aspect of your accounting and bookkeeping:

  • Dashboard Overview: Get a snapshot of your financial health with real-time analytics.
  • User Management: Add employees or clients, assign roles, and monitor their activities.
  • Reports and Insights: Generate profit and loss statements, balance sheets, and cash flow reports with ease.
  • Invoice Customization: Create branded invoices, automate recurring ones, and track payment statuses.

5. User Login Process

Team members and clients can log in to access specific features:

  • Employees can manage tasks like invoicing, expense tracking, or payroll.
  • Clients can view their invoices, payment history, or shared financial documents.
  • Role-based permissions ensure secure access to relevant data.

6. Accounting and Bookkeeping Features

Invoicing and Payments

  • Create professional invoices in minutes.
  • Set up automatic reminders for overdue payments.
  • Integrate with payment gateways for seamless transactions.

Expense Tracking

  • Record and categorize business expenses with ease.
  • Attach receipts to transactions for accurate bookkeeping.
  • Generate expense reports to monitor spending patterns.

Bank Reconciliation

  • Link your bank accounts for real-time updates.
  • Match transactions automatically, reducing manual errors.
  • Identify discrepancies and keep your accounts accurate.

Tax Management

  • Calculate VAT, GST, or other taxes automatically.
  • File tax returns directly through the platform.
  • Maintain accurate records for compliance audits.

Financial Reporting

  • Generate detailed financial reports like balance sheets, profit & loss, and cash flow statements.
  • Schedule automated reports to review performance metrics regularly.
  • Export reports in multiple formats for sharing with stakeholders.

Step 1: Create Supplier Accounts

  1. Access the Suppliers Module: Navigate to the "Suppliers" tab from your dashboard.
  2. Add a New Supplier:
    • Click on “Add Supplier.”
    • Fill in details like name, contact information, tax identification number, and payment terms.
    • Save the supplier details to your database.
  3. Organize Supplier Categories: Group suppliers by category (e.g., product type or service).

Step 2: Add Purchases or Expenses

  1. Log Purchases:
    • Navigate to the "Expenses" or "Purchases" section.
    • Select the supplier from the dropdown list.
    • Enter purchase details such as invoice number, date, amount, and category.
    • Attach a copy of the supplier invoice for reference.
  2. Categorize Expenses: Choose appropriate categories like utilities, rent, or supplies.
  3. Set Payment Status: Mark the purchase as paid, unpaid, or partially paid.

Step 3: Create and Manage Invoices

  1. Generate a New Invoice:
    • Navigate to the "Invoices" module and click “Create Invoice.”
    • Add client details (name, address, and contact info).
    • Include items/services provided, quantity, and rates.
    • Automatically calculate tax if applicable.
  2. Customize Invoice: Add your business logo, terms, and due date.
  3. Send Invoice: Email the invoice directly to the client or download it for offline sharing.
  4. Track Payments: Update the payment status (paid, unpaid, or overdue) as clients pay.

Step 4: Add Income or Revenue

  1. Record Revenue:
    • Go to the "Income" section.
    • Click “Add Income” and select the source (e.g., client payment, sale of goods).
    • Enter details like amount, date, and payment method (bank transfer, card, etc.).
  2. Link to Invoices: Assign income entries to corresponding invoices to ensure proper tracking.

Step 5: Manage Ledger Accounts

  1. View the Chart of Accounts:
    • Navigate to the "Chart of Accounts" module.
    • Review pre-defined accounts like assets, liabilities, equity, revenue, and expenses.
  2. Add New Ledger Accounts:
    • Click “Create Account.”
    • Define account name, type (e.g., income or expense), and a unique code.
  3. Post Transactions: Allocate income and expenses to the correct ledger accounts.

Step 6: Generate Trial Balance

  1. Access the Trial Balance Report:
    • Go to the "Reports" section.
    • Select “Trial Balance” from the list of financial reports.
  2. Review Balances:
    • Check that debit and credit entries match.
    • Look for discrepancies or errors in posted transactions.
  3. Export the Report: Save the trial balance as a PDF or Excel file for further analysis or sharing with stakeholders.

Step 7: Reconcile Bank Transactions

  1. Link Your Bank Account:
    • Navigate to "Bank Reconciliation."
    • Connect your bank account securely using integration options.
  2. Match Transactions:
    • Review bank statements and match them to corresponding entries in the software.
    • Flag unmatched transactions for further investigation.
  3. Finalize Reconciliation: Ensure all bank and ledger balances align.

Step 8: Generate Financial Reports

  1. Select a Report: Access reports like Profit & Loss, Balance Sheet, or Cash Flow.
  2. Customize Timeframes: Choose date ranges or fiscal periods for the report.
  3. Analyze and Export: Use insights to evaluate performance and save reports for audits or meetings.

7. Complimentary Add-ons

Maximize your productivity with free tools included in Quicker Books:

  • Basic Reporting: Access standard financial reports.
  • Task Management: Assign and track team tasks.
  • Customer Database: Maintain detailed client records.

8. Premium Add-ons

Upgrade your experience with powerful premium features:

  • Advanced Analytics: Dive deeper into financial trends and insights.
  • Multi-Currency Support: Handle transactions in multiple currencies.
  • Custom Integrations: Sync with other software, such as CRMs or project management tools.

9. Messenger

Collaborate effectively with the built-in messenger:

  • Chat with team members to resolve accounting queries.
  • Share financial updates in real time.
  • Keep communication organized within the platform.

10. Email Templates

Streamline your communications:

  • Use pre-designed email templates for invoices, reminders, and financial updates.
  • Customize templates to match your branding.
  • Automate email notifications based on specific triggers, like overdue payments.

11. Settings – Complimentary Add-ons

Adjust complimentary features to align with your workflow:

  • Configure reporting formats and dashboard views.
  • Set reminders for key financial activities.
  • Update permissions for team members.

12. Profiles Update

Keep business and user profiles up-to-date:

  • Add contact details, tax information, and payment methods.
  • Regularly review and update client and vendor details.
  • Customize preferences to ensure smooth operations.

13. Other Modules

Project Management

  • Create and assign tasks for accounting projects.
  • Set deadlines and track progress in real-time.
  • Monitor budgets and costs linked to each project.

Payroll Processing

  • Automate employee payroll with tax calculations.
  • Generate payslips and manage compliance effortlessly.
  • Track employee work hours for accurate payroll management.

Inventory Management

  • Monitor stock levels and calculate costs of goods sold.
  • Automate reorders and track vendor transactions.
  • Link inventory to sales and expense reports.

14. Conclusion

Quicker Books simplifies your accounting and bookkeeping with powerful tools and a user-friendly interface. From invoicing to tax management and beyond, our system provides everything you need to run your business smoothly.

For more help, visit our FAQs or contact support. Let Quicker Books handle the numbers while you focus on growing your business!